A consent form your clients will actually read and sign.
Most consent forms are either too vague to be useful or too long to get signed before a session. This template covers what you actually need — treatment consent, health history, privacy, and your cancellation policy — in a format that takes under two minutes to complete.
- Treatment consent and scope of practice
- Health history and contraindication disclosure
- Privacy and records consent
- Print-ready or fill digitally — PDF format
- Built for RMTs — not generic healthcare
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Want to skip the clipboard entirely? Hivemanager.io sends digital consent forms before the first visit — clients sign on their phone.
See digital intake forms →Four sections. Everything your consent form needs to cover.
Treatment consent
Client acknowledges the nature of massage therapy, confirms they understand what the session involves, and consents to treatment. Covers draping, pressure preferences, and right to stop at any time.
- Scope and nature of treatment
- Draping and boundaries acknowledgment
- Right to stop or modify at any time
- Therapist credentials and scope of practice
Health history & contraindications
Captures the health information you need before every session. Flags conditions that may affect treatment — injuries, medications, skin conditions, pregnancy, and known contraindications.
- Current injuries and areas of concern
- Medical conditions and diagnoses
- Current medications
- Pregnancy and recent surgeries
Privacy & records
Client consents to collection and storage of their health information, consistent with privacy legislation. Covers how records are kept, who can access them, and how long they're retained.
- Collection and use of personal health information
- Record storage and retention period
- Third-party disclosure (insurance, physicians)
- Right to access and correct records
Cancellation & payment policy
Client acknowledges your cancellation policy upfront — before the first session. Sets expectations clearly, reduces late cancellations, and gives you a documented agreement if a no-show fee ever needs to be applied.
- Cancellation notice period
- Late cancellation and no-show fees
- Payment terms and accepted methods
- Signature and date
Paper consent forms work fine — until they don't.
A printed consent form is better than no consent form. But once your client volume grows, the cracks start showing. Forms get misplaced. New clients arrive early and fill them out rushed at the front desk. Your filing system becomes a liability.
Hivemanager.io sends digital intake and consent forms before the first visit. Clients complete them on their phone at home — not on a clipboard while they're already taking their shoes off. The signed form is stored automatically in their client record, accessible any time.
See how digital intake forms work →Where paper consent forms break down
- ✕ Filled out rushed at the front desk — not at home
- ✕ Easy to misplace or misfiled
- ✕ Can't search or pull a form up between sessions
- ✕ Physical storage is a privacy compliance risk
- ✕ No automatic link to the client's booking record
- ✕ Reprint and ink costs are real, if small
Questions about the template.
Is this actually free?
Yes. Enter your email, we send you the PDF. We'll occasionally send relevant resources from Hivemanager.io — you can unsubscribe any time.
What format is the template?
PDF. You can print it or fill it out digitally using any PDF reader that supports form fields — Adobe Acrobat, Preview on Mac, or a tablet app.
Is this compliant for RMTs in Canada?
The template is built around the consent and documentation requirements most Canadian provincial massage therapy colleges expect. That said, requirements vary by province — always check your specific college's standards and update the template to reflect your jurisdiction and policies.
Can I customize it with my clinic name and logo?
Yes. The PDF includes editable fields for your clinic name, contact information, and policies. You can also open it in a PDF editor to add your logo before printing.
How does Hivemanager.io handle consent forms digitally?
When a new client books, Hivemanager.io automatically sends them an intake and consent form link before their first visit. They fill it out on any device, sign digitally, and the completed form is stored in their client record — no printing, no filing, no clipboards.