No clipboards. No data entry.
Paper intake forms create two problems: clients fill them out in the waiting room (rushed, incomplete) and someone has to re-enter the data somewhere. Hivemanager.io sends forms before the appointment and attaches responses directly to the client record.
Sent automatically before the first visit
When a new client books, Hivemanager.io sends their intake form link automatically. They fill it out before they arrive — at home, at their desk, whenever. By the time they walk in, their history is already in the system.
- Automatic form send on first booking
- Completed on any device — phone, tablet, laptop
- Completion reminder if not submitted 24 hours before appointment
- Therapist notified when form is complete
Forms that capture what you actually need
Hivemanager.io includes a default intake form built for massage therapy — health history, medications, contraindications, pressure preferences, and consent. Customize the fields to match your clinic's intake process.
- Health history and presenting complaint
- Current medications and known contraindications
- Surgical history and injuries
- Treatment goals and pressure preferences
- Consent and signature field
Responses live in the client record — forever
Once submitted, intake responses are attached to the client profile and visible before every subsequent session. You don't ask the same questions twice. You don't re-enter anything.
- Auto-attached to client profile on submission
- Visible in session history and SOAP note view
- Update prompts for returning clients if form is over a year old
- Secure storage — no paper files to manage or lose
Better intake. Better first impressions.
Clients come prepared. You do too.